Keepsync
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KeepSync Time · Online time tracking

Time tracking that runs itself.

Online employee time tracking that syncs straight to QuickBooks. Track hours, jobs, schedules and time off — then push payroll-ready data to QuickBooks Online or Desktop. Timezone-correct, mobile-friendly, and multi-company from day one.

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On the clock Fri · 8:12 AM 04:37:12 Since 3:35 AM · Job 1041 · Los Angeles Start break Clock out
See everything

A dashboard tailored to every role.

Live KPIs — hours, estimated labor cost, overtime %, headcount — with a weekly trend, hours by department and job, and smart insights you can click straight into.

KeepSync InsightsScheduleApprovalsPeoplePayrollReports Insights This pay period ▾ Total hours1,284▲ 4.1% vs lastEst. labor cost$38.5k▲ 3.2%Overtime6.2%▼ 1.1% lowerEmployees422 clocked in Weekly hours Hours by deptGeneralSalesOperationsTech
Scheduling

Build the week in one click

  • Visual shift scheduler — employees × days
  • Draft vs. published; publish a whole week at once
  • “Copy last week” to rebuild recurring rotas instantly
  • Approved time off shows on the schedule, so you never double-book
Schedule · week of Sep 15 Published Copy wk MTWTFSSDM9–59–512–8AR8–48–410–6JL1–91–9SP9–59–5off
Every hour, classified Regular32.0hOvertime ×1.56.5hDouble-time ×21.0h Rules: >40h/wk · daily 8h · DT 12h · nearest 5 min
Overtime & pay rules

Overtime, done for you

  • Automatic FLSA weekly overtime (time-and-a-half)
  • Optional daily OT and double-time for California-style states
  • Per-company rules: week start, thresholds, rounding
  • Gross-pay estimates by employee for the pay period
Jobs & job costing

Clock time against the job

  • Create jobs with name, code and client
  • Assign jobs to employees; clock in against a job
  • Hours-by-job reporting, with the job on every export
Hours by jobJob 1041 · Kitchen remodel132hJob 1042 · Roof repair88hJob 1039 · Deck build54hOverhead / admin30h
Off-site · flagged Geofence: Job 1041On-site punch verified · map link on every entry
GPS & geofencing

Know where punches happen

  • Optional location capture on clock in/out (employee opt-in)
  • Map link on every punch to see exactly where it happened
  • Geofence per job site: off, flag off-site, or block it
  • Off-site punches flagged for managers
QuickBooks integration

Hand payroll finished numbers

  • QuickBooks Online live sync (OAuth) — creates time activities automatically
  • QuickBooks Desktop via the Web Connector and IIF export
  • Payroll-item / Customer:Job / service-item mapping with clear setup
  • Regular / OT / double-time posted to the right payroll items
KeepSync TimeQBQuickBooks OnlineLive sync · OAuthQBQuickBooks DesktopWeb Connector · IIFXLSExcel exportFormatted .xlsx workbookRegular / OT / DT mapped to the right items
Timesheets to approve Approve all David M.40.0hApproveAna R.43.5hApproveSam P.38.0hApproveReturn with a note, or edit any punch — full history kept.
Approvals & timesheets

Review, correct, approve

  • Weekly timesheets with daily and weekly totals
  • Submit-for-approval workflow; managers approve, return, or bulk-approve
  • Managers and admins can view, edit, correct or delete any punch
  • Full edit history and notes on every change
And everything else

The details that make it real.

Core time tracking

  • One-tap clock in/out with live status
  • Paid/unpaid break tracking
  • Overnight shifts across midnight
  • Timezone-correct, stored as absolute time
  • Rounding: exact or nearest 5/6/15 min

Time off & PTO

  • PTO, sick and holiday requests
  • Running PTO / sick balances
  • Manager approve / deny workflow

Exports

  • QuickBooks IIF and QBO importer CSV
  • Excel (.xlsx) workbooks
  • Raw time-entry CSV for any tool
  • Respects your date range & rounding

Team, roles & access

  • Employee, Manager and Admin roles
  • Departments and reporting lines
  • Server-enforced data scoping

Security & onboarding

  • Multi-tenant — each company fully isolated
  • Email verification & self-set invites
  • bcrypt passwords, encrypted QB tokens, HTTPS

Built for everyone

  • Clean, modern, mobile-friendly UI
  • Colored avatars & clear status colors
  • Works on phone, tablet and desktop
Pricing

Fair per-seat pricing — no admin fees.

Billed annually. A fraction of QuickBooks Time’s cost, with QuickBooks sync included — and none of the $20–$40 monthly base fees.

Free

$0

  • Up to 5 employees
  • Clock in / out & live timer
  • Weekly timesheets
  • Basic reports

Team

$3 /user·mo

  • Everything in Free
  • Overtime & pay rules
  • PTO, sick & approvals
  • Scheduling & GPS
  • CSV & Excel export
Most popular

Business

$5 /user·mo

  • Everything in Team
  • Jobs & job costing
  • QuickBooks Online & Desktop sync
  • Geofencing & insights
  • Multi-company

Enterprise

Custom

  • Everything in Business
  • SSO & advanced security
  • Unlimited companies
  • Priority support & onboarding
Contact us

Prices in USD, billed annually. Monthly billing available. No base or admin fees.

Get started

Turn punches into payroll-ready hours.

Start a free trial, or book a 30-minute walkthrough.