Privacy Policy

Introduction

Keepsync Systems (“Keepsync,” “we,” “us”) operates keepsyncsystems.com and provides accounting data-conversion, CRM, and US payroll software. This Privacy Policy explains what information we collect when you visit our website or contact us, how we use it, and the choices you have. By using our site, you agree to this policy.

Information we collect

Information you give us

When you request a trial, book a demo, download software, or contact us, we collect the details you provide — typically your name, email address, company name, and (for payroll enquiries) an approximate employee-count range. When you book a meeting, our scheduling provider collects the information needed to schedule it, such as your name, email, and chosen time.

Information collected automatically

Like most websites, our hosting and security provider records standard technical data such as your IP address, browser type, and the pages you visit, for security and to keep the site running. We also use a small number of cookies (see Cookies below).

How we use your information

• To respond to your enquiries and provide the trials, downloads, or demos you request;
• To schedule and manage meetings you book;
• To operate, secure, and improve our website;
• To send you information you have asked for about our products.

We do not sell your personal information, and we do not use advertising or cross-site tracking cookies.

Service providers we use

We rely on a small number of trusted third parties to run our site and services. Each processes data only as needed to provide its service:

• Cloudflare — website hosting, delivery, and security.
• Web3Forms — processing our contact and trial form submissions and delivering them to us by email.
• Cal.com — scheduling demo and consultation bookings.
• Google — hosting certain software downloads (Google Drive) and measuring search performance (Search Console).

These providers may process data on servers located in the United States or other countries.

Cookies

Cookies are small files stored on your device. We use:

• Essential cookies — set by our security and hosting provider to keep the site available and secure. These are required for the site to work.
• Functional cookies — set when you use our booking calendar (Cal.com). These load only when you choose to use the booking feature or select “Accept all.”

We do not use advertising, marketing, or cross-site tracking cookies. When you first visit, you can choose “Accept all” or “Essential only” in our cookie notice, and you can reopen those settings any time using the “Cookie settings” link in the footer. You can also control cookies through your browser settings.

How we share information

We share personal information only with the service providers listed above, as needed to provide our services, or where required by law. We do not sell or rent your personal information to anyone.

Data retention

We keep the information you provide for as long as needed to respond to your enquiry and for our legitimate business records, after which we delete or anonymise it. You may ask us to delete your information at any time.

Your rights

Depending on where you live — including under the GDPR in Europe and applicable United States and Canadian laws — you may have the right to access, correct, or delete the personal information we hold about you, or to object to or restrict certain processing. To exercise any of these rights, email us at keepsyncsystems@gmail.com and we will respond as required by law.

Security

We take reasonable technical and organisational measures to protect your information, including serving our site over HTTPS and limiting access to the data we collect. No method of transmission over the internet is completely secure, however, and we cannot guarantee absolute security.

Children

Our website and products are intended for businesses and are not directed to children. We do not knowingly collect personal information from children.

Changes to this policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date above. Please check back periodically.

Contact us

If you have any questions about this Privacy Policy or your personal information, contact us at keepsyncsystems@gmail.com.

This policy is provided for transparency and general information and does not constitute legal advice.